Web based Registration and Entrance Exam Information System for
Islamic Boarding School
Indri Rahmayuni, Cipto Prabowo, Wara Ulan Saputri, Yance Sonatha and Ervan Asri
Department of Information Technology, Politeknik Negeri Padang, West Sumatera, Indonesia
Keywords: Information System, Web based, Online, Registration, Entrance Keyword.
Abstract: Islamic boarding schools are one of the formal educational institutions in Indonesia that combines the general
education with Islamic education curriculum. All this time, in many Islamic boarding schools, the registration
and entrance tests are still carried out manually and offline. However, Covid-19 changed everything. The
Covid-19 pandemic has resulted in the restriction of all offline activities.Registration and entrance
examination activities carried out offline at Islamic Boarding Schools have a very high risk of transmitting
the Covid 19 virus due to the presence of crowds, making it impossible to carry out. Therefore we need an
information system that can accommodate the boarding school’s online registration and entrance exams
process so that it can break the spread of the Covid-19 virus and simplify the data management process. In
designing the information system, the UML (Unified Modeling Language) model which consists of use case
diagrams, class diagrams, activity diagrams, and sequence diagrams is used. In coding fase, the PHP
programming language with the CodeIgniter framework and MySQL as database management system are
used. And the black box method is used as the testing method for this information system. The functionality
of this system accommodates only the standard functionality of the registration process and entrance exams.
Therefore, future development is quite possible to do such as integration of e-wallet for the payment, variation
of question models, and re-registrarion menu for applicants who passed the exam.
1 INTRODUCTION
Islamic boarding schools are one of the formal
educational institutions in Indonesia that combines
the general education with Islamic education
curriculum. In this schools, students or santri live in
dormitories and study under the guidance of the Kiai.
According to Coordinating Minister for Economic
Affairs Airlangga Hartanto (Febriant, 2021), in Q1
2021 there are 31.385 schools scattered throughout
Indonesia with the number of students reached 4.29
million people.
All this time, in many Islamic boarding schools,
the registration and entrance tests are still carried out
manually and offline. Applicants and their guardians
come directly to register by submitting the required
documents. After going through the administrative
process, applicants must take an entrance exam which
is usually divided into two parts, namely the written
exam and the Quran exam. With the high number of
applicants, the process of accepting new students
involves many people which is sure to create a crowd.
Before the Covid-19 pandemic, anything that
caused crowds was not a problem. However, Covid-
19 changed everything. The Covid-19 pandemic has
resulted in the restriction of all offline activities.
Everyone who does offline activities must follow the
existing health protocols. One of them is limiting the
number of people in one place. Registration and
entrance examination activities carried out offline at
Islamic Boarding Schools have a very high risk of
transmitting the Covid 19 virus due to the presence of
crowds, making it impossible to carry out. Therefore
we need an
information
system that can accommodate
the boarding school’s online registration and entrance
exams process.
2 RELATED WORKS
So far, the development of new student admission
information systems in educational institutions,
especially Islamic boarding schools, has focused
more on the registration process where entrance
exams are still carried out offline at related
educational institutions, both manually and
882
Rahmayuni, I., Prabowo, C., Saputri, W., Sonatha, Y. and Asri, E.
Web based Registration and Entrance Exam Information System for Islamic Boarding School.
DOI: 10.5220/0010955900003260
In Proceedings of the 4th International Conference on Applied Science and Technology on Engineering Science (iCAST-ES 2021), pages 882-888
ISBN: 978-989-758-615-6; ISSN: 2975-8246
Copyright
c
2023 by SCITEPRESS – Science and Technology Publications, Lda. Under CC license (CC BY-NC-ND 4.0)
computer-based.
Some of these studies, among others, were carried
out by:
1. R. Witanto and H. H. Solihin (Witanto,
2016) that created a web-based information
system for new student registration at SMP
Plus Babussalam Bandung.
2. S. Lesmono, Ibnu Dwi, and Fahlepi Roma
Doni (Lesmono, 2017), built a new student
registration website for the Al-Fatah Islamic
Boarding School in Cilacap.
3. Rachman, Fergian Pratama, and Dimas Aryo
Anggoro (Rachman, 2020), who created a
new student registration information system
at the Al- Musawwa Student Islamic
Boarding School Solo.
Although not much, research on online exams has
also been carried out, but most of them are applied to
universities that have different exam schemes from
Islamic boarding schools. One of them is the research
conducted by Novri Hadinata and Devi Udariansyah
(Hadinata, 2015) who
implemented
web engineering
methods in the development of new student
admission information systems and online exams for
Bina Darma University Palembang.
3 METHODOLOGY
This research uses Waterfall software development
model. In this model, software development process
is divided into four steps (Sommerville, 2016), which
are:
1. Analysis of Software Needs
Analysis of software needs is activity of
needs collection which is conducted
intensively to specify software needed by
users.
2. Design
The design of software is activity of
designing system to be made, including the
interface design, architecture of software,
and coding procedure according to device
needs that have been analysed before. This
activity is needed to ease the next processes
3. Making of Program Code
In this stage, the design that has been made
previously is translated into software
program so that it results computer program
which is in accordance with the needs.
4. Testing
To see whether the program has compatible
with the need from logic and functional
sides,
then testing is required. Testing stage also
conducted to minimize error.
The first two steps will be discussed in this
section. While the other two steps will be discussed
in the next section.
3.1 Analysis of Software Needs
There are three types of users who can access this
system, namely applicants, administrative officers
(admins), and teachers. The processes that will be
implemented to the system are:
1. Applicants can register via the website.
2. After registering, applicants will get a
username and password to login to the web
page. After logging in, students enter the
personal data of applicants.
3. Applicants can upload documents that are
used as registration requirements.
4. Applicants make payments then upload proof
of payment
5. Admin will check the registration status of
applicants and validate payment receipt that
uploaded by the applicants.
6. Admin will determine the exam schedule for
applicants.
7. Exam questions are managed by the teacher.
8. Applicants take online written exams
(assessed automatically) and upload videos of
the Quran recital on the specified schedule.
9. The teacher assesses the applicant’s reciting
video manually through the system.
10. Exam result announcements will be managed
by admin, while students can see grades and
result.
3.2 Design
The design of this information system is carried out
using
object-oriented
concepts. System design is done
by making use case diagrams, activity diagrams, and
class diagrams (Bruegge, 2003). In addition,
interface design is also carried out.
3.2.1 Use Case Diagram
Use case diagram illustrates the order of interaction
between actors with system to be built. In Figure 1,
the use cases diagram shows that the information
system has three actors which are applicants, admins,
and teachers. The descriptions of the three actors can
be seen in Table 1 below.
Web based Registration and Entrance Exam Information System for Islamic Boarding School
883
Figure 1: System's Usecase Diagram.
Table 1: Actors Descriptions.
No Actor Descriptions
1
Applicant
Actors who have access rights
to register, edit registration,
input documents, make
payments, view schedules, and
perform oral and written tests.
2
Admin Actors who have access rights
to manage the entire designed
information system and are
responsible for processing the
existing master data.
3
Teacher Actors who have access rights
to manage exam questions,
provide video assessments of the
Al-Quran recital, and view exam
result.
3.2.2 Activity Diagram
Activity diagrams describe the activities that occur in
the system. This diagram shows the steps of the
system work process. In this information system,
there are three activity diagrams that represent the
activities of each actor. The diagrams can be seen in
the Figure 2,3, and 4 below.
In Figure 2, it can be seen that admin have to login
before entering the system. Once the login is
successful, then admin can manage the data according
to the access rights that he has by selecting each menu
that has been provided by the system
Figure 2: Admin's Activity Diagram.
Figure 3 portray the applicants activity diagram.
Applicants should registered first to get access to the
system. In their individual account, applicants can
manage their data by selecting each menus that have
been provided to be accessed by them. Applicants
will take a written test and upload Quran recital video
according to their schedule. Applicants also can view
their exam result once the the assessment process is
complete.
iCAST-ES 2021 - International Conference on Applied Science and Technology on Engineering Science
884
Figure 3: Applicants Activity Diagram.
Figure 4 show the activity diagram for teachers.
Teachers have an access rights to do some activities
such as viewing exams, manage exam questions, view
and grade applicants Quran recital, and also view
applicants exam result.
Figure 4: Teachers Activity Diagram.
Web based Registration and Entrance Exam Information System for Islamic Boarding School
885
Figure 5: Systems Class Diagram.
3.2.3 Class Diagram
Class Diagrams are static, showing a set of interface
classes, collaborations, and relationships. Class
diagrams also describe the relationships between
classes. In the system’s class diagram there are ten
classes namely users, results, documents, exams,
prospective students, schedules, questions, answers,
oral questions, oral answers. This class diagram also
displays the attributes and operations that will be used
by the system.The class diagram can be seen in Figure
5.
3.2.4 Interface Design
This design is used as a guide for the layout and
appearance of the information system interface.
Examples of the interface designs produced at this
stage are shown in the following figures.
1. Applicants registration page (Figure 6)
2. Online written test page (Figure 7)
3. Quran recital upload page (Figure 8)
4. Exam result page (Figure 9)
Figure 6: Applicant Registration Interface Design.
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Figure 7: Online Written Test Interface Design.
Figure 8: Quran Recital Upload Interface Design.
Figure 9: Exam Result Interface Design.
4 RESULT AND DISCUSSION
To implement the designs that have been generated in
the previous phase, several software are used,
namely:
1. Text editor : Sublime Text 3
2. Server tool : XAMPP 3.2.2
3. UI/UX designer : Balsamic Mockups
4. Framework : CodeIgniter
5. DBMS : MySQL
By using the software above, the Web Based
Registration and Entrance Exam Information System
for Islamic Boarding School were successfully
created. Some of the system interfaces can be seen in
the following figures.
Figure 10, 11, and 12 shows the example system
pages for applicants which are personal identity page,
exam schedule page, and exam result page.
Figure 10: Applicant Personal Identity Page.
Figure 11: Exam Schedule Page.
Web based Registration and Entrance Exam Information System for Islamic Boarding School
887
Figure 12: Exam Result Page.
Figure 13: Applicants Detail Information Page.
Figure 14: All Participants Exam Result Page.
Meanwhile, in the admin side, detail information
about the applicants can be view by admin (Figure
13). And finally, the exam result of all participants
is shown in Figure 14.
Information system testing is carried out using the
black box method where all system functionality is
tested to ensure the information system runs properly
and correctly.
5 FUTURE WORK
The Web Based Registration and Entrance Exam
Information System for Islamic Boarding School has
been successfully built. The functionality of this
system
accommodates
only the standard functionality
of the registration process and entrance exams.
Therefore, future development is quite possible to do.
Some of these developments include:
1. Integration of e-wallet on the payment method
so that applicants can directly make payments
through the system.
2. Adding variations to the written question
model, which is not only multiple choice, but
can also be used in other models such as essays
or short answers.
3. The re-registration feature for applicants who
have passed the exam needs to be added.
REFERENCES
Bruegge, B., Dutoit, A. H. (2003). Object Oriented
Software Engineering : Using UML, Patterns and Java.
Pearson.
Sommerville I. (2016). Software Engineering. Pearson, 10
th
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Online. In Proceeding SNATIKA. Vol 3.
Witanto, R., Solihin, H.H. (2016). Perancangan
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